CAREERS

Job Description

The Sales Secretary is responsible for assisting the Sales Department.

ESSENTIAL FUNCTIONS AND BASIC DUTIES

• Process drawing copies, job strips, and job folders

• Prepare monthly reports and letters

• Prepare itineraries and trip reports

• Maintain all office supplies used in the department

• Answer the switchboard at the 2nd ring over

• Answer the switchboard at first ring while the Receptionist is on break or away

• Work from the front desk while the Receptionist is gone to lunch or absent

EDUCATION/CERTIFICATION

Minimum of a two-year degree in Computer Science, Business, or a related field.

REQUIRED KNOWLEDGE

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

• Experience with additional software applications is a plus.

EXPERIENCE REQUIRED

Basic clerical duties. Previous experience with answering the phone(s), typing/creating documents, and filing is required.

SKILLS/ABILITIES

Must possess excellent typing skills, be attentive to detail and well-organized, cooperative and willing to assist others, and have the ability to multitask.

Job Description

Thermo-Kool is seeking a Marketing Coordinator to support the company's day-to-day marketing activities. Working closely with our outside marketing agency, this position will coordinate internal marketing needs, support the execution of marketing initiatives, and help keep projects, communications, and deliverables on schedule. The outside agency will lead marketing strategy, campaign planning, and creative direction, while the Marketing Coordinator will serve as Thermo-Kool's primary internal point of contact and support local execution. 

 

KEY RESPONSIBILITIES

• Serve as Thermo-Kool's day-to-day liaison to our outside marketing agency — relay requests, brand assets, product information, and approvals; keep projects on schedule.

• Coordinate content and creative review cycles, gather internal feedback, consolidate edits, and return timely approvals to our marketing agency. 

• Handle day-to-day social media posting and community engagement using the content calendar and brand guidelines, and serve as a clear, responsive point of contact.

• Track the marketing budget, invoices, and agency deliverables against scope; flag issues to leadership. 

• Support product launches and keep sales collateral, spec sheets, and internal communications current and on brand.

• Maintain brand consistency across all Thermo-Kool materials, internal and external.

• Assist with website content updates and execute email campaigns built by our outside marketing agency, including send scheduling, list management, and basic edits. 

• Pull and organize performance reporting from our marketing agency, including web, social, and campaign metrics, into summaries for leadership. 

• Represent Thermo-Kool at local events, trade shows, and community sponsorships as needed.

• Execute local, in-store, and point-of-sale marketing: signage, promotions, local sponsorships, community events, and trade show logistics.

 

REQUIREMENTS

• Bachelor's degree in marketing, - Communications, Business, or equivalent experience. 

• 1–3 years of marketing, coordination, or project management experience preferred; open to a strong entry-level candidate.

• Highly organized with strong follow-through — this role is built around managing multiple deadlines and stakeholders at once.   

• Comfortable managing a working relationship with an outside vendor/agency.  

• Working knowledge of social media platforms (Facebook, Instagram, LinkedIn) and basic design tools (e.g., Canva). 

• Strong written and verbal communication skills. 

• Proficient in Microsoft Office / Google Workspace; comfortable learning new marketing and reporting platforms.

• Valid driver's license — some local travel for events and site visits.